2025-07-10 Committee Meeting
Minutes of the Committee Meeting held on the 12th September 2024
Committee Meeting 10 July 2025
- Opening of Meeting
- Welcome by the President
- Acknowledgement of attendees, apologies and noting of proxies (as per Rule 76, 81, 112)
PRESENT:
President/Chairman: Tony Wilson (TW)
Vice President/SFI: Les Marriner (LM)
Secretary/Public Officer: Anton Koller (AK)
Treasurer: Mark Peterson (MP)
Registrar: Ian MacKay (IM)
Contest Director: Ricardo Bertuna (RB)
Committee Member: Mark Sills (MS)
Committee Member/Webmaster: Phil Mohr (PM)
Committee Member/SHMI: David Law (DL)
- Apologies
Ian Mackay
Phil Mohr
- Visitors
Brendan Gee- Corangamite Model Aircraft Club
Foster Taylor- Corangamite Model Aircraft Club
Tony Gyoles- Twin Cities Model Aero Club
Arthur Bablis- GMAC Member
Brian Holmes- Westernport Model Aircraft Club
- Confirmation of Previous Minutes
- Confirm minutes of the previous committee meeting on 12 June 2025.
- Motion moved by: TW
Seconded: MP Carried: Yes
- Business arising from the Minutes
| Item # | Date Raised | Description |
Who
|
Status |
| 08 May 25 |
MATTER: VMAA Loan of $10,000 to NFG.
ACTION:
UPDATE: 09/06: Email received from Mark Sills with signed loan agreement attached, JT Environmental invoice attached and VMAA Loan approval and allocation. 10/06: Email from VMAA treasurer advising payment to JTA Environmental paid as part of the loan drawdown 12/6: Resolved.
|
VMAA |
Closed |
|
| 08 May 25 |
MATTER: MAAA GRANT for NFG to value of $7,700 for permits, shelters and materials
ACTION: NFG to work
UPDATE: 08/05: Grant funding approved. 09/06: Mark Sills emailed advising that MAAA had approved the grant timeline extension until August 25. 10/07: The Permit should be available mid-July |
MS |
In- Progress
|
|
| 12-JUNE-25 |
MATTER: Try and Fly Seminars for clubs
ACTION: VMAA is exploring options for clubs to purchase trainers through Model Flight.
UPDATE: 08/05: The President opened the discussion for comments. The committee discussed the potential of a discounted program for new junior members to purchase trainer aircraft from Model Flight. The committee considers buying discounted trainer aircraft for smaller clubs to use in try-fly events, but acknowledges the challenges of storing and maintaining these planes. The committee discussed different trainer aircraft options, with some members recommending the Aero Scout model for its durability and ease of use 12/06: Does the VMAA want to commit to purchasing 4 RTF Apprentices at a negotiated rate with Modelflight? The committee decided is to defer the purchase until the clubs show interest. |
TW |
In- Progress
|
| Item # | Date Raised | Description |
Who
|
Status |
| M#10 | 31-May-25 |
MATTER: GMAC – Email Complaint (Webform contact#183) from a local (property boundary) indicating a model overfly within the property.
ACTION: The complainant and Club have been contacted with an investigation to be conducted by GMAC.
UPDATE: 07/06: Communication from GMAC Secretary advising that the GMAC committee has discussed. Looking at purchasing GPS data loggers to verify where members think they are flying vs where they are flying. GMAC SEC. has asked if they could apply for a grant through VMAA to purchase these. VMAA Sec. has requested more information on the number of units, cost, and club contribution. They also suggested checking if any members have radios with GPS loggers. Waiting on response from GMAC Secretary. 12/6: An email was received from the complainant again today, advising that a model aircraft was overflying the property. Forwarded email to the Secretary of GMAC. Awaiting response for club. 12/06: Arthur Bablis advised that this item was discussed at the GMAC committee meeting on 11/06/25, and they were actively looking at ways to eliminate the overflying of property, IF they are happening. Asked Arthur to communicate to GMAC if they could respond. 13/06: VMAA Secretary responded to the complainant, advising the club has again been notified and they are looking into her email 10/07: Nil communication from Adele. Agreed to close. |
JF/AK | Closed |
| M#11 | 24-May-25 |
MATTER: Mr A. Demiris emailed requesting information on bringing a Club from AMAS to the VMAA/MAAA ACTION: Assist the club to become a member of VMAA /MAAA
UPDATE: Discussed by phone, documentation has been sent to address the requirements. 16/06: Entry3179: Email received from Arthur Demiris asking if a club can be affiliated with both AMAS and MAAA/VMAA. 17/06: VMAA President spoke with Arthur. MOP says this cannot happen. Arthur is going to take the matter to the club AGM and determine if the club will remain with AMAS or move across to MAAA/VMAA. Taken back to the committee for discussion & next steps.
|
TW/AK | In-Progress |
| M#12 |
MATTER: GMAC Storage – Two VMAA filing cabinets are still located at the GMAC storage facility.
ACTION: Arrangements need to be made to remove the cabinets.
UPDATE: 12/6: MS to co-ordinate. 10/07: MS will finalise on return from Inglewood |
MS | In-Progress | |
| M#13 | 09-Jun-25 |
MATTER: Acknowledgement of deceased members. 89527 Benjamin Abel – Echuca Moama Model Aero Club 33050 Neil Baker- Control Line Aircraft Modeller (CLAMF) 19363 Ralph Hoffman- BADMAC ACTION: Added to register in VMAA Master spreadsheet.
|
TW |
Closed |
| M#14 |
MATTER: VMAA Constitution Revamp
ACTION:
UPDATE: 08/05: The draft constitution is to be presented to the Executive for final discussion before sending to all clubs for comments and feedback 12/06: The President advised that this will be put on hold until MAAA provides more information on Federalisation. Arthur B advised that this matter arose because there was a requirement to ensure VMAA met the criteria of being a not-for-profit organisation.
|
TW |
On-Hold | |
| M#15 |
MATTER: Area Approvals
ACTION: Preparation and submission of Area Approvals. All of those for 2025 are in progress.
UPDATE: 12/06: Joe is currently working on Area Approvals. Current applications for approval/review are: 14.1.1.1 BADMAC Approved – MAAA AA. 14.1.1.2 P&DARCS Approved – MAAA AA. 14.1.1.3 PARCS Approved – MAAA AA. 14.1.1.4 WAM Approved – MAAA AA. 14.1.1.5 VJAA Ararat Aerodrome Approved – MAAA AA. 14.1.1.6 NFG Approved – MAAA AA. 14.1.1.7 NMAC (To be Submitted MAAA new AA) stakeholder engagement review. 14.1.1.8 WMAC (To be Submitted MAAA new AA) stakeholder engagement review. 14.1.1.9 TCMAC (Submission to CASA AA Waiting for feedback from CASA). 14.1.1.10 SADAC (Ready for submission. MAAA AA). 14.1.1.11 YVA uploaded and being assessed by MAAA 14.1.1.12 SEMAC will be uploaded for CASA approval. MAAA will pay CASA fee. The fee will be paid outside the 90-day timeline which means if CASA has not raised a new instrument by the time of the expiration date of their current instrument, they can keep flying under the old instrument until a new one is issued. 01/07: AK will close this matter off as we will report on this as part of SECRETARY report
|
JF | Complete | |
| M#16 |
MATTER: Request from SHMI to remove the following names from register: 1. Jack Williams 2. Ronald Bartlett 3. John Hoy ACTION: MAAA to remove 3 individuals from MAAA HMI list UPDATE: 12/06: Email received from Federal Secretary advising that individual certification status requires direct communication from the members themselves 12/06: Webmaster to remove 3 names from VMAA HMI listing on website 01/07: Email from PM advising this has been actioned. |
PM | Complete | |
| M#17 |
MATTER: VMAA Computer issues- Secretary and Treasurer. Treasurer advised that Microsoft Support expires on his laptop and that a new laptop would be required for him to continue to use MYOB. Secretary laptop also causing problems ACTION: President raised a motion that the VMAA make provision to purchase new laptops for the Treasure and secretary up to a value of $1000.00 each if required. Seconded: Ricardo Bertuna Motion: passed
UPDATE: 10/07: AK has not looked at new device at this point.
|
MP/AK | In-Progress | |
| M#18 |
MATTER: SHMI advised of email issue when using shmi@vmaa.com.au email address. Requested if provided personal email address could be used. ACTION: Agreed to use personal email addresses for communication moving forward.
|
Closed | ||
| M#19 |
MATTER: Email issues by several committee members. Messages advising that emails are not being delivered. The secretary advised that he had sent emails to Secretary@vmaa.com.au, and they were not received—other members advising similar issues.
ACTION: Webmaster asked if Committee could send emails to show types of messages and errors to him so that these can be shared with Cultivate and investigated to determine what the issue is
04/07: Will be actioned in M#22. |
PM | Closed | |
| M#20 |
MATTER: NFG Lease
ACTION: Lease for NFG to be prepared, reviewed and signed off
UPDATE: 12/06: Review of lease by Committee and written confirmation to Phil to proceed to next stage by DD/MM/YYY 10/07: |
In-Progress |
Motion: TW moved that the business arising from the previous minutes be accepted.
Seconded: RB Carried: Yes
- Reports
- PRESIDENT REPORT
- President Report- See APPENDIX 1.
- PRESIDENT REPORT
- TREASURER REPORT
- See APPENDIX 3 for details.
- Honorariums paid
- President- $1900 (TW- $1900)
- Vice President- $300 (LM- $300)
- Secretary- $6900 (JF- $5750, AK- $2300)
- Treasurer- $1900 (Arthur- $316.67; MP- $1742.67
- Registrar- $1900 (IM- $1741.67)
- SFI- $1900 (LM- $1900)
- SHMI- $1900 (DL- $1900)
- Contest Director- $1900 (RB- $1900)
- Committee 1 & 2- $300 (MS- $$00; PM- $300)
- Webmaster- $1900 (PM- $1900)
- The Treasurer tabled the summary financial report for Acceptance
| OPENING BALANCE: | $43,693.91 |
| Receipts | $116,997.00 |
| Payments | $ 66,720.85 |
| CLOSING BALANCE: | $93,970.06 |
| CBA Term Deposit- 21686 | $354,887.25 |
| CBA Term Deposit- 5084 | $142,067.19 |
| CBA Term Deposit – 2067 | $101,122.44 |
| CBA Society Account | $30,100.00 |
| OFFICE BEARER EXPENSES | |
| – President | $ 2,057.39 |
| – CFI | $ 2,638.00 |
| – Secretary | $ 7,950.00 |
| – Treasurer | $ 1,888.67 |
| TOTAL LOANS TO CLUBS | |
| – BADMAC | $13,557.40 |
| – NFG | $11,400.00 |
| – MWMAA | $ 6,320 |
| Total Loans to Clubs | $31,277.40 |
Motion: MP moved that the business arising from the previous minutes be accepted.
Seconded: DL Carried: YES
- SECRETARY REPORT
- Secretary Report- See Appendix 2
- Correspondence in-51 emails- See Appendix 2
- Correspondence out-19 emails- See Appendix 2
- 2025 Area Approval Update
- Sale & District Aeromodellers Club: In-progress
- Twin Cities Model Aircraft Club: In-progress
- Yarra Valley Aeromodellers: COMPLETE
- Greensborough Model Aircraft Club: COMPLETE.
- Valley Radio Flyers: COMPLETE
- Bellarine Model Aircraft Club: In-progress
- Grampians Model Aircraft Club: In-progress
- Nepean Miniature Aerosport Association: In-progress
- Wimmera Model Aircraft Association: In-progress
- Seymour Radio Control Club: In-progress
- REGISTRAR REPORT
- The registrar will be travelling from 02 Jun to 26 Sep. He will be in contact most of the time and will continue to provide information and updates as required.
- Summary of results:
| JUN 2025 | 10-JUL 2025 | ||
| SENIORS | 2032 | 1453 | |
| JUNIORS | 79 | 49 | |
| LIFE MEMBERS | 8 | 5 | |
| TOTAL | 2118 (%) | 1507 (73.4%) | |
| To be processed: | 0 | 96 |
- 65 clubs are affiliated for this financial year.
- Several clubs have had members’ registrations in the to-be-processed file for some time now, some since mid-June. These members will not have received their membership card as the club has not paid the fees. I will begin emailing the clubs with old member registrations still sitting in the to-be-processed file in the next few days, requesting that they pay for the members’ registrations.
- SAFETY REPORT
- Nil to report
- WEBMASTER REPORT
- Webmaster Report- See Appendix 7
- STATE FLYING INSTRUCTOR REPORT
- SFI Report- See Appendix 5
- Discussion on radio interference and the importance of setting up receiver locations and failsafe operation
- TW will ensure this is covered in the monthly update
- STATE HEAVY MODEL INSPECTOR REPORT
- SHMI Report- See Appendix 5
- No new HMI applications received due to application upgrade. Phil and David making progress and would like feedback and reviews to improve.
- STATE FIELD REPORT
- MWMAA- no correspondence received.
- BADMAC- no correspondence received.
- NFG- no correspondence received.
- Leasing—The lease has been discussed at club level and returned for final endorsement. The club’s preference is to have a 25-plus a 5-year lease. To be discussed.
- General Business
- Matters previously advised to the Secretary within 30 days (Executive Meeting, Rule 87)
- Urgent business accepted at the Chairperson’s discretion (Executive Meeting, Rule 87(b))
| Item # | Date Raised | Description |
Who
|
Status |
| M#21 | 28-JUN-25 |
MATTER: Acknowledgement of deceased members. Alan Sargent. 28-June-2025 ACTION: Added to register in VMAA Master spreadsheet. Closed
|
AK | Closed |
| M#22 | 01-JUL-25 |
MATTER: Proposal to move the VMAA to Office 365 emails and introduction of SharePoint as the central data repository.
ACTION: To obtain a quote for the subscription and installation of O365 email accounts and SharePoint for the 10 x VMAA Committee positions. See APPENDIX UPDATE: 10/07: Most mailboxes are operational. VMAA MS SharePoint is working. Need to finalise a couple email accounts- MS, RB. This will be actioned when they return from FOA, Inglewood.
|
AK |
In- Progress
|
| M#23 | 10-JUL-25 |
MATTER: VMAA 2025 AGM ACTION: Set a date for the 2025 AGM.
UPDATE: 10/07: Proposed AGM date set for 11 September 2025. Need to email members by XX July. AK to prepare communication and send by this date. Need to determine which committee positions require elections in 2025.
|
AK/TW | In-progress |
| M#24 |
10-JUL-25
|
MATTER: LM asked for an update on Federalisation.
TW advised no update from MAAA. A lot to work through at the MAAA level, and we will need to wait for an update. |
LM |
Closed |
|
M#25 |
10-JUL-25
|
MATTER: TCMAC- Toro Mower update- summary UPDATE: · Contact made with Paul Prout (Toro Australia) via Pat Joyce (AEH Group) regarding ongoing mower issues. · A detailed 7-page report outlining full mower history was submitted. · Paul responded within 10 minutes and escalated the matter to Ben Kavanagh (National Sales Manager), including TCMAC in correspondence. · Ben engaged InterSales Dealer Account Manager Greg Woolner and Dealer Principal John Kendal to develop a repair plan (expected completion by COB Friday). · After raising concerns over oil cooler costs and delays, Ben confirmed Toro would cover all repair costs under warranty—despite mower’s age (9 years). · Toro ordered a new oil cooler and requested an engine analyzer report and compression test (for internal condition assessment). · Ben confirmed no cost to TCMAC, including all parts, labour, and diagnostics. · Although Toro would not pursue compensation for the historic $5,600 spent at CadMac, Ben offered a goodwill gesture: a free major service post-repair. · Apology given for delays due to part sourcing and proper assessments. · TCMAC acknowledged the repair is now progressing appropriately and at no cost to the club. _______________________________________________________________ · The VMAA pre-approved $30,000 loan set aside for TCMAC to purchase a replacement tractor/mower will no longer be required, pending confirmation that our Toro mower is back in full working service. · I will formally advise when the loan can be cancelled once the mower’s return and operational status are confirmed. · The Committee would like to formally acknowledge and thank the VMAA for their support and willingness to assist during a particularly pressing time for the club. |
TG |
Closed |
| M#26 | 10-JUL-25 |
MATTER: Discussion on former VMAA President, Murray Ellis Murray is unwell and is in the hospital. It is hoped he will be back in Melbourne in the next fortnight. The VMAA wishes Murray a speedy recovery and we hope to see him at the flying field soon, |
TW |
Closed |
| M#27 |
10-JUL-25
|
MATTER: Discussion on Inglewood with 200+ pilots attending. Great experience. Focus is on flying whatever you want- jets, IMAC, float flying etc. Australian version of Joe Nall.
|
TW | Closed |
| M#28 |
10-JUL-25
|
MATTER: TW ask for input from the committee on the password required to access minutes and pages on the website to update information. AK has had a look at other state Organisations and the minutes are not password protected ACTION: TW to discuss with PM to determine what is trying to be achieved and if it is kept in place
|
TW | In-progress |
- Date and Time of Next Meeting
The next VMAA Executive Committee meeting will be held on Thursday, 14th August 2025, via ZOOM teleconferencing starting at 7:30 pm
- Close of Meeting at 8:30 pm.
APPENDIX 1- PRESIDENT REPORT- JULY 2025
President’s Report
July 2025
I want to thank Anton Koller for taking on the role of secretary. He is doing a great job of streamlining what we do with fresh eyes and ideas. Anton is in the process of ensuring that all the VMAA data is stored in a cloud-based program, which will make access by the committee far more practical. I would like to thank Joe Finocchiaro for his contributions beyond his former secretary’s role in finalising the outstanding area approvals for many clubs. All the committee members are achieving results within their respective roles.
The cold weather has slowed down the club event scene. That presents an opportunity for clubs to take advantage of the VMAA grants to help run a come-and-try event. The Try Fly seminar was very well received, but we have yet to see any clubs jump on board. Membership is the lifeblood of our sport continuing.
Insurance reminder to clubs. Please verify that your club has sufficient insurance coverage. The MAAA insurance cover specific to your club is available on the MAAA website here: MAAA Australia. Be aware that certain structures you may have at your club may not be covered (e.g., grandstands). Please ensure your facilities are safe for members and visitors to move around with no potential dangers, trip hazards etc. If you have any concerns about your cover, you can contact V-Insurance directly via the website link provided.
Regards,
Tony Wilson
President, VMAA
APPENDIX 2- SECRETARY REPORT- JULY 2025
Well, one month in as the new Secretary of the VMAA and it’s certainly been a busy start! It’s one of those roles where you don’t truly appreciate what’s involved until you’re in the chair. There have been numerous action items to work through as part of the handover, and although it will take some time to fully settle everything, good progress is being made.
I want to sincerely thank the Committee for their support and patience over the past month. While not everything has run as smoothly as I’d hoped, I’m confident that over the next couple of months, things will settle into a good rhythm, and we’ll be hitting deadlines more consistently.
One of the early challenges has been with our email systems. A fair bit of time was spent resolving issues, and I’ve done my best to work around them to respond to everyone. If you believe I’ve missed anything or you haven’t had a reply, please don’t hesitate to get in touch — I’m always happy to follow up.
The good news is we’ll be moving our email services to Office 365 this month. This upgrade will also give us a dedicated SharePoint platform, where we can securely store and manage all VMAA data centrally. This will make life much easier for the Committee, ensuring we’re all working from the same, up-to-date information rather than keeping things scattered across personal devices.
Planning is also underway for the upcoming AGM. A formal notice will be sent shortly to meet the required notice period and to give members every opportunity to attend and be involved.
On a positive note, Mark Peterson and I recently visited the Mount Wallace field on the 22nd of June for a fly and catch-up with local members. A big thank you to Gary, Syd, and everyone who came along for your warm hospitality. It was a great day out, and I’m looking forward to visiting more clubs in the coming months.
That’s it for now — I’m looking forward to seeing what we can collectively achieve over the next month.
Anton
VMAA Secretary
CORRESPONDENCE IN:
| Received | From | Subject |
| Fri 4/07 | Rhyll McCormack | RE: New submission from ‘Contact Us Enquiry’! |
| Thu 3/07 | TCMAC President | Request for Meeting Link – VMAA Executive Meeting Tonight |
| Wed 2/07 | Rhyll McCormack | MAAA November Council meeting |
| Wed 2/07 | Rhyll McCormack | MAAA August Council meeting |
| Wed 2/07 | Ivan Chiselett | VMAA Video Annual Report |
| Wed 2/07 | allan sargent | Re: VMAA President & Committee Update – May 2025 |
| Tue 1/07 | Rhyll McCormack | RE: New submission from ‘Contact Us Enquiry’! |
| Tue 1/07 | Rhyll McCormack | FW: Emails- secretary@vmaa.com.au |
| Tue 1/07 | Registrar MAAA | Statement from MODEL AERONAUTICAL ASSOCIATION OF AUSTRALIA INC for Victorian Model Aero Assn |
| Mon 30/06 | Pat Devlin | Change of address |
| Sun 29/06 | Wayne Lewis | July25 Valley Flier newsletter |
| Sun 29/06 | allan sargent | Re: VMAA President & Committee Update – May 2025 |
| 6/26/2025 | Registrar MAAA | Invoice 26-1062 from MODEL AERONAUTICAL ASSOCIATION OF AUSTRALIA INC for Victorian Model Aero Assn |
| 6/26/2025 | Rhyll McCormack | Sale receipt FW: Receipt D110081607 – ARN 578375 – RPAS2025-05652 [SEC=OFFICIAL] |
| 6/25/2025 | L&A Sawyer | Information Distribution |
| 6/24/2025 | Registrar MAAA | Invoice 26-1057 from MODEL AERONAUTICAL ASSOCIATION OF AUSTRALIA INC for Victorian Model Aero Assn |
| 6/24/2025 | Rhyll McCormack | FW: 2025-04712 – MODEL AERONAUTICAL ASSOCIATION OF AUSTRALIA INCORPORATED (578375) / CASA.MODEL.0107 – Twin Cities Model Aero Club – 3NM YMAY – up to 1500ft AGL – Update |
| 6/23/2025 | Bawbaw Radiomodellers Association Gippsland Inc. The BRAG Club | BRAG Club – Update 2025 July |
| 6/23/2025 | Rhyll McCormack | FW: Incident Report Form Submission |
| 6/23/2025 | Ararat and District Aeromodellers Club | Members area password |
| 6/21/2025 | Russell Nash | Re: VMAA Membership Renewal |
| 6/20/2025 | Carl Bizon – President | MAAA Federal Registrar Honorarium |
| 6/20/2025 | Registrar MAAA | Invoice 25-1056 from MODEL AERONAUTICAL ASSOCIATION OF AUSTRALIA INC for Victorian Model Aero Assn |
| 6/20/2025 | Ivan Chiselett | P&DARCS Scratch Built Rally |
| 6/19/2025 | David Lewis | RE: Invoice 25-1050 from MODEL AERONAUTICAL ASSOCIATION OF AUSTRALIA INC for Victorian Model Aero Assn |
| 6/19/2025 | Registrar MAAA | Invoice 26-1051 from MODEL AERONAUTICAL ASSOCIATION OF AUSTRALIA INC for Victorian Model Aero Assn |
| 6/19/2025 | Registrar MAAA | Invoice 25-1050 from MODEL AERONAUTICAL ASSOCIATION OF AUSTRALIA INC for Victorian Model Aero Assn |
| 6/19/2025 | Rhyll McCormack | RE: Hall of Fame query- David and Melissa Law |
| 6/17/2025 | Registrar MAAA | Invoice 26-1046 from MODEL AERONAUTICAL ASSOCIATION OF AUSTRALIA INC for Victorian Model Aero Assn |
| 6/17/2025 | David Lewis | RE: VMAA Committee Meeting- Thursday 12th June at 7:30pm- Agenda, Minutes & Meeting Process Update |
| 6/17/2025 | Rhyll McCormack | RE: VMAA Committee Meeting- Thursday 12th June at 7:30pm- Agenda, Minutes & Meeting Process Update |
| 6/16/2025 | Arthur Demiris | RE: New Form Entry #179 for Contact |
| 6/16/2025 | Registrar MAAA | Invoice 25-1044 from MODEL AERONAUTICAL ASSOCIATION OF AUSTRALIA INC for Victorian Model Aero Assn |
| 6/16/2025 | L&A Sawyer | Emailing: Balance Sheet Co Op 24-25.xlsx |
| 6/16/2025 | L&A Sawyer | Emailing: (Amended) Agenda for the Goulburn Valley Flying Field C.docx |
| 6/16/2025 | L&A Sawyer | Agenda for the Goulburn Valley Flying Field C.docx |
| 6/16/2025 | gmac secretary | Re: CO : FW: New Form Entry #183 for Contact |
| 6/16/2025 | Rhyll McCormack | RE: VMAA Committee Meeting- Thursday 12th June at 7:30pm- Agenda, Minutes & Meeting Process Update |
| 6/13/2025 | Rhyll McCormack | RE: New submission from ‘Contact Us Enquiry’! |
| 6/13/2025 | adele p | Re: CO : RE: New Form Entry #183 for Contact |
| 6/12/2025 | Arthur Bablis | meeting VMAA |
| 6/12/2025 | Rhyll McCormack | Removal of HMI Inspectors from database |
| 6/12/2025 | adele p | Re: New Form Entry #183 for Contact |
| 6/11/2025 | darren_dellow@bigpond.com | VMAA Stickers |
| 6/11/2025 | Rhyll McCormack | RE: Nepean Area Approval |
| 6/11/2025 | Rhyll McCormack | RE: Nepean Area Approval |
| 6/10/2025 | gmac secretary | Re: New Form Entry #183 for Contact |
| 6/09/2025 | Anton Koller | Fwd: VMAA – NFG Lease |
| 6/09/2025 | mgsills@bigpond.com | RE: VMAA – NFG Lease |
| 6/09/2025 | Mark Sills | Invoice Payment please. |
| 6/07/2025 | gmac secretary | Re: New Form Entry #183 for Contact |
CORRESPONDENCE OUT:
| Sent | To | Subject |
| Tue 6:49 AM | secretary@maaa.asn.au | Fw: New submission from ‘Contact Us Enquiry’! |
| Thu 3/07 | ‘TCMAC President’ | RE: Request for Meeting Link – VMAA Executive Meeting Tonight |
| Wed 2/07 | Rhyll McCormack | RE: place of birth |
| Tue 1/07 | ‘Phil CM1’ | CO : M#16 Removal of Inspectors from VMAA website |
| Mon 30/06 | ‘ajljwils@bigpond.net.au’; shmi@vmaa.com.au | FW: CO :RE: VMAA – Update on Progress and Request for Feedback |
| Mon 30/06 | ‘David Law’ | CO :RE: VMAA – Update on Progress and Request for Feedback |
| 6/27/2025 | Phil Mohr | RE: Quote QU-0411 from Intelligen Technology Solutions Pty Ltd for VMAA |
| 6/27/2025 | ‘Mark Peterson’; ‘Tony Wilson’ | RE: Honorariums |
| 6/27/2025 | ‘Rhyll McCormack’ | CO: Wimmera Model Aircraft Association – Mower Grant |
| 6/27/2025 | ‘Phil Mohr’; ‘ajljwils@bigpond.net.au’ | RE: Quote QU-0411 from Intelligen Technology Solutions Pty Ltd for VMAA |
| 6/24/2025 | joefinocc67@bigpond.com | VMAA Area Approval Sheet Update |
| 6/18/2025 | vrfshepp@gmail.com | CO : RE: Password for VMAA access |
| 6/10/2025 | secretary@maaa.asn.au | MAAA Conference 2026 |
| 6/09/2025 | joefinocc67@bigpond.com | FW: Bairnsdale MAAA AA certificate |
| 6/09/2025 | ‘Wayne Lewis’ | RE: June 25 Valley Flier Newsletter |
| 6/09/2025 | paulrolph@gmail.com | FW: New Form Entry #184 for Contact- Paul Rolph- |
| 6/09/2025 | joefinocc67@bigpond.com | FW: NFG MAAA Area Approval Certificate |
| 6/09/2025 | joefinocc67@bigpond.com | FW: Approval of WAM Area Approval- Wangaratta Aeromodellers |
| 6/07/2025 | Phil Mohr | RE: New Form Entry #184 for Contact |
APPENDIX 3- TREASURER REPORT- JULY 2025
Covered in Main Body.
APPENDIX 4- REGISTRAR REPORT- JULY 2025
From: registrar@vmaa.com.au [mailto:registrar@vmaa.com.au]
Sent: Thursday, 3 July 2025 3:58 PM
To: Anton Koller <secretary@vmaa.com.au>
Subject: Re: CO: RE: CO: VMAA Email & Data Management
Hi Anton
Attached is the Registrar’s Report for the meeting next week. As it changes daily at this time of the year, I will do an update for the meeting on the day of the meeting.
Sorry about not replying to emails promptly, we are 9hrs behind AEST at present so it is 6.50am here now, some decisions you make may have to happen without me, as I don’t see your emails until maybe 10hrs after you send them.
Kind Regards
Ian Mackay
VMAA Registrar
Phone – 0407861131
Email – registrar@vmaa.com.au
APPENDIX 5- STATE HEAVY INSPECTOR REPORT- JULY 2025
From: David Law <david.law@summitbuilders.com.au>
Sent: Sunday, July 6, 2025 6:08 PM
To: Secretary <secretary@vmaa.com.au>
Subject: HMI report
Hi Anton,
Report below:
No new HMI application due to the application upgrade.
Phil and myself have been working on refinements to the HMI application process over the last few weeks.
The process now aligns closely with our MOP and is very close to being finished.
When Phil returns from holiday, we should be able to finalise things and get everything up and running.
Cheers,
David Law
APPENDIX 6- STATE FLYING INSTRUCTOR REPORT- JULY 2025
From: Les Marriner [mailto:marriner53@hotmail.com]
Sent: Thursday, 3 July 2025 11:04 AM
To: Anton KOLLER <secretary@vmaa.com.au>
Cc: Tony Wilson <president@vmaa.com.au>
Subject: SFI Status Report for July General Meeting
Hi Anton,
Here is the 30th June 2025 report for our July 2025 meeting.
INSTRUCTORS: We currently have 202 MAAA qualified Instructors in the VMAA. This is no change from my last report.
WINGS ISSUED: The following Wings were issued during June. Gold Wings Power – 1, Silver Wings Power – 7, Silver Wings Multi Rotor – 2, Silver Wings Helicopter – 1, Bronze Wings Power – 1, Bronze Wings Glider – 1, and 1 Instructor reinstatement.
RADIO INTERFERANCE: I ask all Instructors and Club Committees to reinforce the importance of their member’s knowledge of how to set up FAIL SAFE. This procedure is not well known and can be devastating to our members when they crash or lose a model. The use of satellite receivers, redundancy systems and the correct placement of receiver antennas and area awareness of the flying field are all important considerations. I am not going to name brands here, but some brands are far better than others in filtering out radio interference. Our members need to be vigilant in what is happening in areas close to our flying fields. The public have a right to operate their drones within the law. This includes operating under local by-laws and CASA Regulations. Be aware that photographic drones use a large amount of the 2.4 spectrum. Nearly everything that we use remotely, from home security to remote garage door openers etc use the 2.4 Gb spectrum. With a good quality radio system, properly installed in the model, radio interference can be a thing of the past.
Regards,
Les Marriner Aus.20536
VMAA Vice President
VMAA SFI
APPENDIX 7- WEBMASTER REPORT- JULY 2025
From: Phil Mohr <phil@mohrfamily.com.au>
Sent: Saturday, July 5, 2025 8:49:06 AM
To: Secretary <secretary@vmaa.com.au>
Cc: Webmaster <cm1@vmaa.com.au>; Committee Member <cm2@vmaa.com.au>; Contest Director <contestdirector@vmaa.com.au>; President <president@vmaa.com.au>; Registrar <registrar@vmaa.com.au>; SHMI <shmi@vmaa.com.au>; Treasurer <treasurer@vmaa.com.au>; Vice Preseident <vicepres@vmaa.com.au>
Subject: RE: Webmaster Report – JUne 2025 (Month of June)
Hi Guys,
This is now a monthly report prepared for the upcoming months committee meeting.
Web Master’s Update:
15.1 Comments: A few tasks were tackled for the June period but not as much as I would like due to other commitments.
The updated HMI application process is progressing well with draft pages presented for review by the committee.
Wings for June and the Presidents Update posts added.
15.2.Projects in the works. HMI application modifications. HMI recertification form/page. VMAA committee meeting minutes with correct format.
The balance of the Victorian clubs on the website map. Put the latest seminar of the website
Facebook feed on front page, and twitter feed. Add the last two festival of flight stories that have recently come in.
Draft a SIG page. Getting started page update. Disciplines of the sport page update. Additional News/stories/articles.
15.2.2 Current Stats
Clubs on the map: 31
Events Currently Listed: 6
ASA contact form 0
Try fly day 0
Sports grant application 0
Contact the SHMI 0
HMI Quiz’s completed 0
HMI applications online: 0
Club Brochure applications: 0
Book a state Field 0
Contact forms submitted: 6 (plus 1 spam)
15.2.3 Need help with About Us page FAQ page Committee information page Main 2025 events into the calendar
APPENDIX 8- MOTION DETAIL FOR VMAA TO MOVE TO O365- JULY 2025
From: Anton Koller [mailto:secretary@vmaa.com.au]
Sent: Wednesday, 2 July 2025 8:45 AM
To: ‘ajljwils@bigpond.net.au’ <president@vmaa.com.au>; ‘vicepres@vmaa.com.au’ <vicepres@vmaa.com.au>; ‘registrar@vmaa.com.au’ <registrar@vmaa.com.au>; ‘Phil CM1’ <cm1@vmaa.com.au>; ‘cm2@vmaa.com.au’ <cm2@vmaa.com.au>; ‘sfi@vmaa.com.au’ <sfi@vmaa.com.au>; ‘shmi@vmaa.com.au’ <shmi@vmaa.com.au>; ‘Mark Peterson Aus.29686’ <treasurer@vmaa.com.au>; ‘contestdirector@vmaa.com.au’ <contestdirector@vmaa.com.au>
Cc: ‘David Law’ <david.law@summitbuilders.com.au>
Subject: RE: CO: VMAA Email & Data Management
Good morning.
Based on responses to emails, this is where we are with committee votes for moving to Office 365.
| ROLE | O365 |
| President | Y |
| Vice President | Y |
| Secretary | Y |
| Treasurer | Y |
| Registrar | |
| SFI | |
| SHMI | Y |
| CM1- Phil | Y |
| CM2- Mark | |
| Contest Director | |
| VOTES- Y | 6 |
Mr President, may I proceed with pushing the button and moving forward on this?
Anton
From: Anton Koller [mailto:secretary@vmaa.com.au]
Sent: Tuesday, 1 July 2025 12:39 PM
To: ‘ajljwils@bigpond.net.au’ <president@vmaa.com.au>; ‘vicepres@vmaa.com.au’ <vicepres@vmaa.com.au>; ‘registrar@vmaa.com.au’ <registrar@vmaa.com.au>; ‘Phil CM1’ <cm1@vmaa.com.au>; ‘cm2@vmaa.com.au’ <cm2@vmaa.com.au>; ‘sfi@vmaa.com.au’ <sfi@vmaa.com.au>; ‘shmi@vmaa.com.au’ <shmi@vmaa.com.au>; ‘Mark Peterson Aus.29686’ <treasurer@vmaa.com.au>; ‘contestdirector@vmaa.com.au’ <contestdirector@vmaa.com.au>
Cc: ‘secretary@vmaa.com.au’ <secretary@vmaa.com.au>; ‘David Law’ <david.law@summitbuilders.com.au>
Subject: CO: VMAA Email & Data Management
Hi VMAA Committee.
Everyone is aware that we are having ongoing issues with emails. This has been an ongoing issue that has persisted for some time. From my perspective, we need to explore ways to eliminate these challenges. One way we can overcome this is to move to Office 365, and by subscribing to this service, we would all move to Outlook webmail. As part of this, Outlook can also be set up easily on our phones.
A second concern I have is that currently, all of the VMAA data is stored locally on a laptop and backed up to a solid-state drive (SSD). By subscribing to Office 365, we can have MS SharePoint set up, meaning that all data will be stored centrally for everyone who is provided access to work and save data. It is also secure and backed up.
I have attached a document for everyone to read and review, outlining the proposed changes. We would then need the committee to vote and decide whether to proceed down this path.
Expected costs:
- Year 1- subscription & set-up : $2,125.20
- Year 2- Subscription costs : $1,425.60 (based on current Microsoft pricing)
If you have any questions, please don’t hesitate to contact me. Please respond by the end of the day on Wednesday, 02 July 2025, advising whether you think we should proceed down this path or not, so I can see if we need to move a motion or not.
Regards,
Anton Koller
We apologise for any formating issues. The content above is taken direct from a word document and in transfereing to the web page some formatting is lost.